Privacy Policy
Privacy Policy
（General Provisions）
1. Aristol. Inc (“us”, “we”, or “our”) operates WellPlat (hereinafter referred to as “Service”) which is a semi-customized cloud service for fitness club operators. We respect the privacy of users of the Service (hereinafter referred to as “Users”) and pay careful attention to the management of Users’ personal information.
2. As a business operator handling personal information, we handle personal information obtained from Users in an appropriate manner in compliance with other regulations concerning the protection of personal information.
3. We have established the following policy for the appropriate protection and handling of personal information obtained from Users, and will continuously and permanently work to establish a system for the protection of personal information and to educate our employees.
(Definition of terms)）
4. All terms used in this Privacy Policy (“Policy”) shall be construed using the definitions set forth in the “Personal Information Protection Law”.
5. The term “personal information” as used in this Policy refers to information about a living individual who can be identified by name, date of birth, or other description contained in such information. The information includes all matters described or recorded in documents, drawings, or data, etc., or expressed by means of voice, motion, or other methods (excluding personal identification codes). Also, this includes information that can be easily cross-checked with other information and thereby identify a specific individual.
6. The Company will not acquire any information that falls under the category of “personal identification code” or “personal information requiring special consideration”. In the unlikely event that we must acquire such information, we will obtain the prior consent of the User regarding the acquisition of such information and the purpose of its use.
（Acquisition of personal information）
7. We will acquire personal information through legal and fair means, and will not acquire personal information illegally against the User’s will.
8. We will notify Users in advance or publicly announce the purpose of use of personal information.
(Regarding the use of access logs, IP addresses, etc. by us)
9. We may acquire information related to User privacy (“Privacy Information”) from access logs and IP addresses, etc. In such cases, we may use the Privacy Information without limitation in a format that does not identify individuals and that cannot be queried or matched with personal information.
（Purpose of use of personal information）
10. We use personal information obtained from Users for the purpose of operating this service and other services operated by us. The main purposes of use are as follows.
(1) To make important communications regarding the provision of our Services, etc.
(2) To respond to inquiries, etc.
(3) To issue remedial instructions or warnings regarding violations of the Terms and Conditions.
(4) To create statistical data for marketing, sales promotion, and product planning.
(5) To send catalogs, gifts, and other information regarding our Services.
(6) To confirm the identity of the applicant when disclosing, changing, adding, or deleting registered information.
（Provision of Personal Information to Third Parties）
11. We will not disclose or provide personal information obtained to third parties without the consent of the user in question, except in the following cases.
(1) Disclosure or provision of information after it has been processed in such a way that the user cannot be identified.
(2) When disclosure or provision of the information is permitted by laws and regulations.
(3) When disclosure or provision of information is required by laws and regulations.
(4) When outsourcing all or part of the operations related to the handling of personal information within the scope necessary to achieve the purpose of use.
(5) When it is necessary for the protection of a person’s life, body, or property, and it is difficult to obtain the User’s consent.
(6) When it is especially necessary to improve public health or to promote the sound growth of children and it is difficult to obtain the consent of the User.
(7) When it is necessary to cooperate with a national agency, a local government, or an individual or entity entrusted by either a national agency or local government to execute affairs prescribed by law, and obtaining the User’s consent is likely to impede the execution of such affairs.
(8) In the event of succession of business due to merger or other reasons.
（Security control measures）
12. We have established and maintained a basic policy for the protection of personal information against risks such as unauthorized access to personal information, loss, destruction, falsification, and leakage of personal information, and have taken reasonable security and preventive measures in terms of technical, physical, and organizational aspects. In addition, we appropriately supervise contractors and employees who handle personal information. When personal information is handled in foreign countries, we take appropriate security control measures based on our understanding of the systems for the protection of personal information in those countries.
（Responding to inquiries by users）
13. When a user requests an inquiry, correction, addition, or deletion of personal information, we will confirm the identity of the user in a manner determined by us, and respond to the inquiry, etc. only after confirming the identity of the user.
（Use of analysis tools）
14. We use analytics tools such as Google Analytics to collect privacy information.
15. Users can reject the collection of privacy information by 1) disabling cookies from their browser settings, 2) opting out from the web pages related to each analysis tool, or by other means.
16. The user shall be responsible for changing the settings in the preceding paragraph, and the Company shall not be liable for any damages incurred by the user, such as the inability to view certain information due to changes in the settings.
（Change of purpose of use）
17. Any change in the purpose of use or management of personal information or any other change in this policy by the Company shall become effective at the time the revised privacy policy is posted on the website or application for this service.
（Disclaimer）
18. We shall not be liable for any unauthorized access, hacking, viruses, or other unauthorized acquisition of the user’s personal information by a third party, nor shall the we be liable for any such leakage.
19. We are not responsible for the privacy protection at the linked websites on the website related to this service.
（Manager）
20. We have appointed the following individuals to be responsible for the management of personal information, and are implementing the appropriate management of personal information and the continuous improvement of measures for the protection of personal information. In addition, inquiries regarding personal information should also be directed here.
Company name： Aristol. Inc
contact information：contact@aristol.jp
【Effective date：September 1, 2023】